Streamline your monthly payroll administration, ensure 100% KRA compliance, and pay your employees accurately and on time, every month.
Accurate Monthly Payroll Management for Growing Teams
Managing payroll in Kenya has become increasingly complex. With frequent adjustments to tax bands, statutory deductions, and newly introduced levies, businesses face substantial administrative burdens and the risk of severe KRA penalties. From calculating PAYE to managing the Affordable Housing Levy, the Social Health Insurance Fund (SHIF), and NSSF contributions, keeping up with compliance requirements requires professional vigilance.
Numeriq Solutions offers end-to-end outsourced payroll processing services designed specifically for Kenyan startups, SMEs, and mid-sized organizations. We combine local tax expertise with secure, automated workflows to take the stress out of your monthly payroll cycle. Our qualified team of CPAs ensures that your deductions are calculated with penny-accuracy, filings are made before statutory deadlines, and your employees receive clear, professional payslips on time.
What Our Payroll Service Includes
Our outsourced payroll processing covers all operational and compliance aspects, ensuring a seamless experience for your HR team and employees:
Custom Payroll Setup: Configuration of your payroll calendar, employee details, salary structures, tax reliefs (such as personal relief and SHIF insurance relief), and custom benefits.
Monthly Net Salary Calculations: Automated processing of gross salaries, overtime, bonuses, commissions, and unpaid leave deductions.
Statutory Deduction Computations: Accurate calculation of PAYE, NSSF (Tier I and Tier II), SHIF (2.75%), and the Affordable Housing Levy (1.5% employee and 1.5% employer contributions).
Bank File Generation: Delivery of bulk payment upload templates (EFT/RTGS) matching your bank’s requirements, making salary disbursements a single-click task.
Direct Payslip Distribution: Generation of professional, password-protected PDF payslips delivered directly to employee emails.
Statutory Return Preparation: Generation of unified monthly KRA iTax templates, NSSF return sheets, and SHIF remittance schedules ready for submission.
Annual P9 Generation: Compilation of year-end P9 forms for all employees to facilitate their individual KRA tax filing processes.
Labor Law Advisory: Ongoing advice on Kenyan Employment Act regulations, severance calculations, and tax-efficient salary structures.
Who This Service Is For
Our payroll processing is ideal for companies that want to eliminate administrative bottlenecks and ensure ironclad compliance:
Kenyan Startups: Early-stage teams that need to implement compliant payroll quickly (within 48 hours) without hiring an in-house finance team.
Growing SMEs: Businesses with 10 to 100+ employees that want to outsource payroll administration to focus their internal resources on core scaling activities.
Foreign Subsidiaries: International corporations operating in Kenya that require local CPA partners to navigate Kenyan tax codes, statutory filings, and local labor practices.
HR Managers: Professionals looking for a reliable calculation partner to reduce payroll processing errors and ensure timely monthly compliance.
How Our Process Works
Outsourcing your payroll to Numeriq is simple, structured, and takes just a few steps:
Data Onboarding: You share your team's current salary details, employee KRA PINs, and bank details. We import this data securely into our payroll engine.
System Configuration: We map all deductions, personal reliefs, housing levies, and SHIF rates. We send you a preview calculation for approval within 48 hours.
Monthly Variation Updates: On a set date each month (e.g., the 20th), you send us any variations (bonuses, leave days, commissions). We process the monthly payroll.
Approval & Payment: We provide you with the payroll summary, bulk bank file, and statutory draft files. Once approved, you upload the bank file to disburse salaries, and we file the returns.
Payslip & Receipt Delivery: We distribute payslips directly to your employees' email and send you iTax payment slips and statutory receipts.
Frequently Asked Questions
Under KRA and statutory guidelines, all monthly payroll deductions—including PAYE, NSSF, SHIF, and the Affordable Housing Levy—must be filed and paid by the 9th day of the following calendar month. Late filings attract heavy penalties and interest from the KRA.
Yes. In Kenya, employee contributions to the National Social Security Fund (NSSF) are tax-deductible. This means the NSSF contribution (up to KES 2,160) is subtracted from the employee's gross income before calculating PAYE, thereby reducing the taxable pay.
The Social Health Insurance Fund (SHIF) is calculated at 2.75% of the employee's gross monthly salary. Unlike the former NHIF rates, SHIF does not have a maximum cap, meaning it applies as a flat percentage across all income levels.
We pride ourselves on our accuracy and speed. If Numeriq receives your monthly payroll updates by our agreed-upon cutoff date and a filing deadline is subsequently missed due to our delay, we cover 100% of the associated KRA penalty and interest charges.